Registration Requirements – Documentation

Registration Application Documentation

The following are instructions for completing registration application forms and for providing supporting documentation.

The College only accepts applications and supporting documents from applicants, registrants, and recognized institutions (where indicated). Other individuals cannot submit documents on behalf of applicants and registrants.

If a document must be uploaded to ROSS, registrants are responsible for notifying the Registration team when they have done so at [email protected]

All applications and supporting documents provided to the College should be in PDF format. Documents must be scanned properly as pictures of documents, screenshots, and documents embedded in emails will not be accepted.

Forms not notarized will be refused by Registration Services.

Forms that do not include notary or legal counsel name, business address and contact details will be refused.

Please allow sufficient time to make arrangements for your form to be notarized by a notary public or legal counsel, before submitting it to CNPBC.

This form must be provided to your educational institution for completion.

The form must then be provided to the College directly by the educational institution. Notarized Statements submitted directly by applicants will not be accepted.

The provided ID must be unexpired to be considered current.

Accepted examples are drivers’ license or passport.

Transcripts will only be accepted directly from the respective institution(s). The College will accept electronic copies so long as they are provided directly from the institution(s). Applicants can request that their institution forward electronic copies to [email protected] 

Must be dated within sixty (60) days from the date of the application and sent directly by the competent regulatory or licensing authority to CNPBC Registration Services at [email protected]

Evidence for Parental Leave:

A letter from a qualified health professional – i.e., a physician, a registered midwife, or a nurse practitioner. The letter must: 

  • be on a letterhead;
  • include the professional’s license number;
  • be signed by the professional; 
  • state that you had/adopted a child; 
  • include the child’s birth/adoption date; and
  • be sent directly by the professional to College at [email protected]   

Pictures/copies of birth certificates, the baby’s passport, nursery name tags/cards/bracelets, and copies of your hospital discharge summary will NOT be accepted as proof.

Evidence for Medical/Disability Leave:

A letter from a qualified health professional – i.e., a physician, a registered midwife, or a nurse practitioner. The letter must: 

  • be on a letterhead;
  • include the professional’s license number;
  • be signed by the professional; 
  • state that you are on a medial/disability leave; 
  • include an overview of the medical issue; 
  • include the expected return to practice date; and
  • be sent directly by the professional to College at [email protected]   
Evidence for Retirement:

A letter from the registrant indicating the name of their clinic/practice and date that their clinic was sold or closed. 

If the registrant held a Health Professions Corporation (HPC), they can provide a copy of the Dissolution Certificate or a letter / note from their legal counsel confirming the dissolution of the HPC.

Proof of liability protection insurance is required for full (practising) and temporary classes of registration.

Obtaining Professional Liability Insurance (Registration Applicants): 

If your insurance provider requires a registration license number prior to issuing your insurance, you will be issued a provisional letter for registration after your documents have been received, assessed, and deemed to be satisfactory. You may provide this letter to the insurance company, if needed, to obtain the professional liability insurance.

Please note that the College cannot recommend specific insurance providers. We are aware of insurance products offered through provincial and/or national Associations for Naturopathic Doctors. We recommend you connect with these organizations, search the internet, and reach out any ND colleagues or ND mentors for guidance

Required Coverage:

Please review sections 99(1) and 99(2) of the Bylaws for the minimum required insurance coverage.

Evidence of Professional Liability Insurance:

Send a copy of the ‘insurance declaration’ page (usually page #4 of your policy) to [email protected]. This page summarizes the insurance coverage. If the type and amount of your insurance are not clearly stated, the College might request the entire policy. 

Registrants with Health Profession Corporations (HPC) must ensure that their policy clearly outlines their name and name of their HPC as the insured parties. The ‘insurance declaration’ page should state the name of both parties in a format similar to the following example: 

Named INSURED: Jane Doe / Jane Doe, ND, Inc.

If they are not both listed on your policy, please contact your insurance company to have it updated.

Apply for Registration

Application requirements for first-time applicants.

Application requirements for student registration.

Application requirements for Practising Naturopathic Physicians in Other Regulated Canadian Jurisdictions.